It is the policy of Superior Public Schools to not discriminate on the basis of sex, handicap or disability, race, color, religion, marital status, veteran status, or national or ethnic origin in its educational programs, admission policies, employment policies or other administered programs.  Persons requiring accommodations to apply and/or be considered for positions are asked to make their request to the Superintendent.

 

A. Job Title: 6-12 School Secretary. This is an 11-month position with district benefits available. Salary will be based on prior experience.

 

B. Department: Clerical

 

C. FLSA Status: Non-Exempt

 

 D. Essential Requirements:

1. High School Diploma/GED
2. Technology proficient 
3. Previous experience preferred
4. Must be dependable
5. Must handle stress appropriately
6. No history of child abuse or negligence

 E. Reports To: Superintendent/Building Administrator

 

 F. May Receive Guidance From: Superintendent/Building Administrator

 

 G. Essential Job Functions:

1. Serve as the primary administrative support to building administration

2. Manage the main office and ensure efficient daily operations

3. Answer and direct phone calls, emails, and in-person inquiries

4. Maintain office supplies and equipment

5. Maintain accurate and confidential student records (cumulative files, transcripts, attendance)

6. Enter and update student information in district data systems

7. Monitor and record daily student attendance

8. Communicate attendance concerns to administration

9. Verify and document excuses for absences

10. Other duties as assigned by building administration

H.  Knowledege & Skills

1. Operate student information systems (SIS)

2. Use district software for attendance, grading, and purchasing

3. Troubleshoot minor office technology issues

4. Maintain digital and paper filing systems

5. Utilize student information systems and district software

6. Maintain digital and physical filing systems

7. Troubleshoot basic office technology issues

8. Monitor visitor sign-in procedures

9. Maintain emergency contact information

10. Assist with emergency communication and drill documentation

  I. Abilities

1. Ability to maintain strict confidentiality of student and personnel records in accordance with FERPA and district policies

2. Ability to communicate effectively and professionally with students, parents, staff, and community members

3. Ability to exercise sound judgment and discretion when handling sensitive situations

4. Ability to maintain accurate records and perform detailed data entry with a high degree of accuracy

5. Ability to interpret and apply district policies, procedures, and state regulations

6. Ability to operate standard office equipment and utilize student information and financial systems

7. Ability to establish and maintain effective working relationships with administrators, teachers, support staff, and the public

8. Ability to remain calm and professional in high-traffic or high-stress situations

9. Ability to work independently with minimal supervision and as part of a collaborative team

10. Ability to provide excellent customer service while maintaining school safety and security procedures

11. Ability to meet deadlines and complete assigned reports in a timely manner

12. Ability to adapt to changing priorities and responsibilities

 J. Required Employee Characteristics:

1. Demonstrates professionalism in appearance, communication, and conduct

2. Maintains strict confidentiality and exercises discretion with sensitive information

3. Exhibits integrity, honesty, and ethical behavior at all times

4. Demonstrates strong organizational skills and attention to detail

5. Displays reliability, punctuality, and a strong work ethic

6. Maintains a positive, courteous, and service-oriented attitude

7. Shows patience and empathy when interacting with students, parents, and staff

8. Demonstrates cultural sensitivity and respect for diverse populations

9. Exhibits flexibility and adaptability in a fast-paced school environment

10. Maintains composure and professionalism during stressful or high-demand situations

11. Demonstrates initiative and problem-solving skills

12. Works collaboratively and cooperatively as part of a school team

13. Accepts constructive feedback and strives for continuous improvement

14. Supports the mission, vision, and goals of the school and district

K. At Will Employment  Employment with the School District is not for any period of time,

and employment may be terminated at any time at the convenience of the terminating party, with or without cause, and with or without notice.  Employment with the School District is not governed by any express or implied contract of employment containing terms different from or inconsistent with those stated in this employment agreement.  The terms of this employment agreement may not be modified except in a writing signed by the Superintendent of Schools.